file: upload-astro-ph.txt
init: Mar 9 2007 
last: Sep 21 2007 
site: http://www.astro.uu.nl/~rutten/rrtex/manuals/publishers/aspcs
note: use en, type ESC 64 CNTRL-X f


All papers in the ASP-CS book will also be available through
ADS.  However, at first the full papers will only be
downloadable from ADS via the ASP website, for meeting
participants via personal ASP login and via IP-check for those
whose institute has a standing ASP-CS library subscription.
Only after three years will this restriction be lifted and will
ADS serve pdf's directly to anybody wherever.

However, the ASP permits you to individually upload your paper
as personal preprint to Astro-ph and similar servers.  ADS
automatically links to Astro-ph, so by uploading your paper to
Astro-ph it becomes downloadable from ADS without further effort
on your side and without restriction on who gets it,
indefinitely.  It is your decision whether you want to post your
Coimbra paper on Astro-ph.  If you do, here are some recipes.

Astro-ph wants the latex file and figure input files, not a pdf.
The steps are:
     

1 - copy the latex file and figures files producing your paper
into a directory astroph.  Take the edited ones from your
editor, not your own old files; for example for the Coimbra
proceedings this was done by author Heinzel through:
      mkdir astroph
      cd astroph
      lftp http://www.astro.uu.nl/~rutten/coimbra/inputfiles/authordirs/heinzel/
      mirror .  
      exit


2 - copy rjr-asp.sty into the same directory 


3 - make all figures small through bitmap conversion, see
      http://arxiv.org/help/bitmap/ 
        in particular
      http://arxiv.org/help/bitmap/software#jpeg2ps
      To do this for all figures I use the following csh script
        -----------------------
        #!/bin/csh
        # file: astrophconvertall = cut (e)ps figs down to Astro-ph bitmaps
        foreach file (*ps)
          eps2eps $file temp.eps
          convert -crop 0x0 -density 300 -geometry 800 temp.eps temp.jpg
          jpeg2ps -h temp.jpg > small-$file:gr.eps
        end
        -----------------------
    when done remove the original figures to somewhere elsewhere.


4 - adapt your latex file:

    add \setcounter{page}{xx} after \begin{document} 
    with xx = your start page in ./proceedings/coimbraprocs.toc

    replace \pageref{startpage:"name"} references to other
    papers in the volume with the actual page found in
    ./proceedings/coimbraprocs.toc.

    adapt the figure calls if you gave the small versions a new
    name, for example:   ]{rutten-   >   ]{small-rutten-

    latex your file and check the output


5 - compress the directory into astroph.tar.gz or astroph.zip


6 - submit at Astro-ph = http://arxiv.org/help/submit

    Register first if need be.
    (Don't ask me what to do if they don't like you.)

    Enter in the Comments window (example: Coimbra proceedings)
      In press, "Physics of Chromospheric Plasmas" (Coimbra), 
      ASPCS 368, XX (2007) 
    of course with your page number instead of XX.

    Cut and paste your abstract from your latex file into their
    abstract window.  Undo all the latex backslash stuff.  You may
    have to shorten it too (the full one remains intact in the
    paper).
 
    If your submission is accepted you get two emails.  Save the
    brief one.


A possible future final action to take: your Astro-ph posting
automatically generates an Astro-ph entry on ADS.  Later, after ASP
sends their information on the whole book to ADS, there will also
appear an ASPCS entry on ADS under your name.  ADS prefers to merge
the existing Astro-ph preprint entry (with a bibcode like
2007astro.ph..1379R) into the later ASPCS entry (with a bibcode like
2007ASPC..368...27R), instead of having two entries for the same
paper.  They are likely to do this merging automatically, but possibly
need to be alerted to do this.  If so, this is best done after the
ASPCS entry has appeared on ADS by updating your Astro-ph information
(using the username/password in the email from Astro-ph) through the
form at http://arxiv.org/help/jref.  Just enter "Published as ASPCS
368, 27 (2007)" into the "journal" field.  ADS gets all Astro-ph
updates automatically, and will then merge the two entries.  Your
Astro-ph preprint then becomes a link in the ASPCS
(2007ASPC..368...27R) entry - and remains accessible to anybody
anywhere, also the first three years when the formal ASPCS paper is
not freely accessible.